Case study · APBuddy
Accounts payable automation with AI invoice validation and approval workflows
AI-validated invoices
At a glance
- Client
- APBuddy
- Industry
- Finance
- Services
- Invoice & Accounts Payable Automation, AI for Finance Teams, Document Intelligence (IDP)
- Stack
- Web app, AI validation, Role-based access, ERP-ready
- Flow
- Validate → approve → pay
- Roles
- AP Staff · Approver · Admin
The challenge
- Invoices were keyed in manually, causing errors.
- Approval chains ran slowly over email.
- Duplicate or incorrect invoices slipped through.
- No clear view of where each invoice stood.
Our approach
- Built the end-to-end AP flow: create and AI-validate, approve or reject, then mark paid.
- Invoice statuses with an AI score and review notes, plus vendor management.
- Approver queue with AI results to support decisions.
- Admin configuration for entities, ERP and file settings, GL codes, rules and email templates.
Results
- Finance teams see every invoice's status in one place.
- AI checks flag duplicate or incorrect invoices before approval.
Related services
Services used on this project
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Next step
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